{"id":101268,"date":"2017-06-29T11:40:53","date_gmt":"2017-06-29T10:40:53","guid":{"rendered":"http:\/\/startups.co.uk\/?p=101268"},"modified":"2023-01-20T16:47:49","modified_gmt":"2023-01-20T16:47:49","slug":"how-to-create-a-cashflow-forecast","status":"publish","type":"post","link":"https:\/\/startups.co.uk\/accounting\/how-to-create-a-cashflow-forecast\/","title":{"rendered":"How to create a cash flow forecast (and why your business needs one)"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column] <\/p><div class=\"flexi-comp-lw\">\n <div class=\"flexi-comp-lw-text\">\n <p>Startups.co.uk is reader supported &ndash; we may earn a commission from our recommendations, at no extra cost to you and without impacting our editorial impartiality.<\/p>\n <\/div>\n <\/div>\n[vc_column_text title_type=&rdquo;h1&Prime;]<strong>A cash flow forecast is an estimation of the money you expect your business to bring in and pay out over a period of time.&nbsp;<a href=\"https:\/\/startups.co.uk\/accounting\/best-accounting-software-small-businesses\/\">Quality accounting software<\/a><\/strong> can help you to create a cash flow forecast with relative ease, but it&rsquo;s well worth understanding what a cash flow forecast actually encompasses.\n<p>It should reflect all of your likely revenue sources (like sales or other payments from customers) and compare these against your likely business expenses (like supplier payments, premises rental and tax payments).<\/p>\n<p>Despite the fact that your actual annual incomings and outgoings will likely deviate from the plan throughout the year (that&rsquo;s where the &lsquo;forecast&rsquo; part comes into play) &ndash; your plan is still important. It will never stay completely accurate but it gives you an important general overview of what to expect.[\/vc_column_text]<\/p><div class=\"cta-content\" data-eventcategory=\"cta-banner\" data-component=\"cta-image\">\n\n <div class=\"cta-content-image\">\n <img decoding=\"async\" src=\"https:\/\/images.startups.co.uk\/wp-content\/uploads\/2017\/06\/01135927\/Benedict-Gatherer-1.png?width=100&height=100&fit=crop\" srcset=\"\" alt=\"Benedict Gatherer\" width=\"100\" height=\"100\" data-caption=\"\" class=\"flexi-comp-img\" loading=\"lazy\" sizes=\"\"> <\/div>\n \n <div class=\"cta-content-part\">\n\n <span class=\"cta-content-heading\">\n Guest Tips: Accounting Expert, Benedict Gatherer <\/span>\n \n <p>Throughout this guide, we have top tips from accounting expert Benedict Gatherer. Benedict is a Chartered Accountant who has helped countless small businesses through his accounting practice The Copper Coins. He's also written a book on accounting, and produces useful accounting videos at his YouTube channel Accounting Tea Break.<\/p>\n \n <\/div>\n\n \n<\/div>\n<div class=\"jumplinks-content\">\n <ul class=\"jumplinks-content-list\">\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-why-is-a-cash-flow-forecast-important\">Why is a cash flow forecast important?<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-when-should-i-create-a-cash-flow-forecast\">When should I create a cash flow forecast?<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-who-is-my-cash-flow-forecast-for\">Who is my cash flow forecast for?<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-creating-a-cash-flow-forecast-getting-started\">Creating a cash flow forecast: getting started<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-what-software-should-you-use-for-a-cash-flow-forecast\">What software should you use for a cash flow forecast?<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-step-1-create-a-spreadsheet\">Step 1: Create a spreadsheet<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-step-2-list-all-of-your-income\">Step 2: List all of your income<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-step-3-list-all-of-your-expenses\">Step 3: List all of your expenses<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-step-4-work-out-your-net-income\">Step 4: Work out your net income<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-cash-flow-jargon-buster\">Cash flow jargon buster<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-when-should-you-update-your-cash-flow-forecast\">When should you update your cash flow forecast?<\/a>\n <\/li>\n <li class=\"jumplinks-content-item\">\n <a class=\"jumplinks-content-link jumplink-anchor\" href=\"#link-conclusion\">Conclusion<\/a>\n <\/li>\n <\/ul>\n<\/div>\n[\/vc_column][\/vc_row][vc_row][vc_column]<div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-why-is-a-cash-flow-forecast-important\"><\/div>\n<\/div>\n[vc_column_text]\n<h2>Why is a cash flow forecast important?<\/h2>\n<p><strong>A cash forecast:<\/strong><\/p>\n<ul>\n<li><strong>Can give you a good estimate of when your business will start making a profit<\/strong> &ndash; By conducting 12 monthly cash forecasts, you can create an annual cash forecast to work out approximately when your company will become profitable.<\/li>\n<li><strong>Helps you plan for business activities and growth<\/strong> &ndash; Even if you start with estimated or &lsquo;dream&rsquo; sales numbers in your forecast, it will help you feel more focused and give you a mental boost to try and plan how to get there. For example, what kind of <a href=\"https:\/\/startups.co.uk\/marketing\/tips\/\"><strong>social media marketing<\/strong><\/a> will you use? What kind of <a href=\"https:\/\/startups.co.uk\/project-management-software\/best-project-management-software\/\"><strong>project management<\/strong><\/a> systems will you use to keep track of all your ideas?<\/li>\n<li><strong>Helps you plan for seasonality<\/strong> &ndash; let&rsquo;s say you have a huge increase in sales expected in October. Now you can plan to spend a little more on marketing in that month, for example. Similarly, if you know you&rsquo;re due a loss in a specific month, it can help you to know when to go into <a href=\"https:\/\/startups.co.uk\/news\/uk-small-businesses-in-survival-mode-over-next-six-months\/\"><strong>survival mode<\/strong><\/a> and buffer for that.<\/li>\n<li><strong>Ensures your business activities are correctly aligned with your values<\/strong> &ndash; are you spending enough on employee engagement to increase productivity amongst your team?<\/li>\n<li><strong>Supports you in making realistic decisions for your business<\/strong> &ndash; when you know where your money is going each month (all your <a href=\"https:\/\/startups.co.uk\/people\/labour-costs-guide\/\"><strong>labour costs<\/strong><\/a>, for example), you also know how much you have left to spend on other expenses you might want to purchase<\/li>\n<li><strong>Gives you a sense of control over your business finances<\/strong> &ndash; and provides you with insight on what you could potentially cut out from your budget or what you could spend more on for increased sales, retention, etc.<\/li>\n<li><strong>See the financial health of your business<\/strong> &ndash; Once you know where you&rsquo;re at with your overall business performance, you can better avoid any potential issues that may lead to the failure of the business.<\/li>\n<\/ul>\n<p>[\/vc_column_text]\n <\/p><div class=\"highlight-box\">\n <div class=\"highlight-box-decor\">\n <svg class=\"brush-stroke-svg brush-stroke-big\" preserveaspectratio=\"none\" viewbox=\"0 0 116 6\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n <g stroke=\"none\" stroke-width=\"1\" fill=\"#ea0037\">\n <path d=\"M94.0845406,5.55784045 C93.4629887,5.58758734 92.7723755,5.58758734 92.2198849,5.64708111 C92.0127009,5.66195455 91.7824965,5.67682799 91.5062512,5.66195455 C89.5955547,5.58758734 87.6618377,5.5727139 85.7511411,5.67682799 C85.5669776,5.69170144 85.2446914,5.67682799 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85.9080974,4.0213508 85.7273182,4.0213508 C85.546539,4.0213508 85.4260195,4.04074932 85.4862792,4.04074932 C85.6369286,4.04074932 85.8478377,4.06014784 86.0286169,4.06014784 C86.1792662,4.06014784 86.2696559,4.04074932 86.2696559,4.0213508 Z\"><\/path>\n <\/g>\n <\/svg>\n <\/div>\n \n <div class=\"highlight-box-content\">\n <p><\/p>\n<p style=\"text-align: center\"><strong>A cash flow forecast is sometimes also known as a <\/strong><br>\n<strong>&lsquo;cost volume profit&rsquo; or &lsquo;break even&rsquo; analysis.<\/strong><\/p>\n<p style=\"text-align: center\">You break even when <strong>total incoming costs = total outgoing costs.<\/strong><\/p>\n<p><\/p>\n <\/div>\n <\/div>\n[\/vc_column][\/vc_row][vc_row][vc_column]<div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-when-should-i-create-a-cash-flow-forecast\"><\/div>\n<\/div>\n[vc_column_text show_in_index=&rdquo;true&rdquo; title_index=&rdquo;When should I create a cashflow forecast?&rdquo; title_type=&rdquo;h2&Prime; title=&rdquo;When should I create a cashflow forecast?&rdquo;]\n<h2>When should I create a cash flow forecast?<\/h2>\n<p>Your cash forecast plan should be created as part of your <a href=\"https:\/\/startups.co.uk\/strategy\/business-plan-template\/\"><strong>business plan<\/strong><\/a>, right at the beginning when you start your business. It&rsquo;s okay if you haven&rsquo;t yet, but as<strong> our expert Benedict states<\/strong>:<\/p>\n<blockquote><p>&ldquo;Don&rsquo;t put off your cash flow forecast. You might have a business model that makes a profit in the very first year, and you might meet every target you set. But if the income is at the end of the year and the spending is at the start, you might run out of cash in the middle, and watch the business fail just because you didn&rsquo;t realise the cash would run out.&rdquo;<\/p><\/blockquote>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-who-is-my-cash-flow-forecast-for\"><\/div>\n<\/div>\n[vc_column_text show_in_index=&rdquo;true&rdquo; title_index=&rdquo;Who is my cashflow forecast for?&rdquo; title_type=&rdquo;h2&Prime; title=&rdquo;Who is my cashflow forecast for?&rdquo;]\n<h2>Who is my cash flow forecast for?<\/h2>\n<p>You might be creating a cash flow forecast for yourself, your bank or potential investors and shareholders who may really want to drill down into the nitty-gritty of your business.<\/p>\n<p><strong>Here, Benedict points out:<\/strong><\/p>\n<blockquote><p>&ldquo;Who your cash flow forecast is for should affect your approach:<\/p>\n<p>If it&rsquo;s for yourself, then be PESSIMISTIC in all your estimates. It&rsquo;s always a good idea to have a bit of a buffer in case things go wrong (and something almost always goes wrong).<\/p>\n<p>If it&rsquo;s for a bank or other outsider, then be OPTIMISTIC in all your estimates. You want to present your business in a flattering light, after all.<\/p>\n<p>However, it&rsquo;s really important to not go crazy either way &ndash; your estimates have to be realistic, or the whole forecast will be a waste of time.&rdquo;<\/p><\/blockquote>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-creating-a-cash-flow-forecast-getting-started\"><\/div>\n<\/div>\n[vc_column_text show_in_index=&rdquo;true&rdquo; title_index=&rdquo;Creating a cashflow forecast &ndash; Getting started&rdquo; title_type=&rdquo;h2&Prime; title=&rdquo;Creating a cashflow forecast &ndash; Getting started&rdquo;]\n<h2>Creating a cash flow forecast: getting started<\/h2>\n<p><strong>Cash forecasts typically contain:<\/strong><\/p>\n<p>1.<strong> Incoming costs<\/strong> such as sales revenue, customer account fees, or funding.<\/p>\n<p>2. <strong>Outgoing costs<\/strong> such as staff wages, operating expenses, and any other associated <a href=\"https:\/\/startups.co.uk\/people\/labour-costs-guide\/\"><strong>labour costs<\/strong><\/a>. This can cover everything from advertising costs to office supplies.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-what-software-should-you-use-for-a-cash-flow-forecast\"><\/div>\n<\/div>\n[vc_column_text]\n<h2>What software should you use for a cash flow forecast?<\/h2>\n<p>[\/vc_column_text]\n <\/p><div class=\"highlight-box\">\n <div class=\"highlight-box-decor\">\n <svg class=\"brush-stroke-svg brush-stroke-big\" preserveaspectratio=\"none\" viewbox=\"0 0 116 6\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n <g stroke=\"none\" stroke-width=\"1\" fill=\"#ea0037\">\n <path d=\"M94.0845406,5.55784045 C93.4629887,5.58758734 92.7723755,5.58758734 92.2198849,5.64708111 C92.0127009,5.66195455 91.7824965,5.67682799 91.5062512,5.66195455 C89.5955547,5.58758734 87.6618377,5.5727139 85.7511411,5.67682799 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M10.7864935,4.05859596 C11.7205195,4.05859596 12.3231169,4.07799448 13.3174026,4.01979892 C12.3231169,4.03919744 11.7205195,4.0004004 10.7864935,4.05859596 Z M93.4369469,5.03977318 C93.5273365,5.03977318 93.7081157,5.02037466 93.7081157,5.02037466 C93.7382456,5.00097614 93.5574663,4.98157762 93.3766871,4.98157762 C93.2862975,4.98157762 93.1055183,5.00097614 93.1055183,5.00097614 C93.0452585,5.03977318 93.2260378,5.03977318 93.4369469,5.03977318 Z M64.6758363,6 C64.7963558,6 64.977135,6 65.0072649,6 C65.1579143,5.98060148 64.977135,5.96120296 64.7963558,5.96120296 C64.7059662,5.96120296 64.5854467,5.96120296 64.4950571,5.98060148 C64.5553169,5.98060148 64.6155766,5.98060148 64.6758363,6 Z M90.6789362,4.03643854 C90.5885466,4.03643854 90.4680271,4.01704002 90.3776375,4.01704002 C90.1365986,4.01704002 90.0160791,4.03643854 90.1667284,4.05583706 C90.2269882,4.05583706 90.4077674,4.07523558 90.498157,4.05583706 C90.5885466,4.07523558 90.6186765,4.05583706 90.6789362,4.03643854 Z M86.2696559,4.0213508 C86.0888766,4.0213508 85.9080974,4.0213508 85.7273182,4.0213508 C85.546539,4.0213508 85.4260195,4.04074932 85.4862792,4.04074932 C85.6369286,4.04074932 85.8478377,4.06014784 86.0286169,4.06014784 C86.1792662,4.06014784 86.2696559,4.04074932 86.2696559,4.0213508 Z\"><\/path>\n <\/g>\n <\/svg>\n <\/div>\n \n <div class=\"highlight-box-content\">\n <p><\/p>\n<p style=\"text-align: center\"><strong>What you will need:<\/strong><\/p>\n<p style=\"text-align: center\">A basic spreadsheet program, such as<br>\nMicrosoft Excel or Google Sheets<br>\nwill work fine when you&rsquo;re starting out.<br>\nEven a pen-to-paper forecast could work!<\/p>\n<p style=\"text-align: center\"><strong>What you will not need:<\/strong><\/p>\n<p style=\"text-align: center\">Any special software<br>\n(although,<strong> <a href=\"https:\/\/startups.co.uk\/accounting\/best-accounting-software-small-businesses\/\">accounting software<\/a><\/strong><br>\ncan make things easier.)<\/p>\n<p><\/p>\n <\/div>\n <\/div>\n[vc_column_text]While you don&rsquo;t need any special software to get started with your cash flow forecast, but if you want to make things a little easier for yourself, accounting software such as <a href=\"http:\/\/www.startups.co.uk\/go\/freshbooks\" data-cta-type=\"inline-link\"><strong>Freshbooks<\/strong><\/a> or <strong><a href=\"https:\/\/startups.co.uk\/go\/quickbooks\" data-cta-type=\"inline-link\">QuickBooks<\/a><\/strong> often have cashflow forecast templates you can use.\n<p>Quickbooks offers <strong>a 24 month cash flow forecast at no extra charge<\/strong> and you can track projects, jobs or locations to see where you&rsquo;re making the most money, and Freshbooks allows you to <strong>pull data right from their software<\/strong>.<\/p>\n<p>Check out our list of <strong>Startups.co.uk approved accounting software<\/strong> below:[\/vc_column_text]<\/p><div class=\"js-appwiki-container\" data-key=\"gBKXxKWoluYhJSNXhJnJycjqlmKySVF3\"><\/div>[\/vc_column][\/vc_row][vc_row][vc_column]<div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-step-1-create-a-spreadsheet\"><\/div>\n<\/div>\n[vc_column_text]\n<h2>Step 1: Create a spreadsheet<\/h2>\n<p>This part is simple, and can be done using Microsoft Excel, Google Sheets or OpenOffice:<\/p>\n<p>First, you&rsquo;ll need to decide on the length of time you want your cash flow forecast to cover. This can be week to week, month to month, or yearly (but we recommend perhaps only 1-2 years to keep things accurate because you never know how much will change &ndash; and it will! &ndash; over such a long period of time.)<\/p>\n<p>Next, you will set yourself up with a simple spreadsheet with a column for the time period you&rsquo;ve decided, and a row for profits and expenses which will set you up for success throughout the next 12 months, or however long you choose.<\/p>\n<p>You&rsquo;ll then want to add a final row at the bottom across all of them for your monthly totals (preferably in a different, eye-catching colour) where you&rsquo;ll record your <strong>profit minus expenses.<\/strong> (More on this below)[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-step-2-list-all-of-your-income\"><\/div>\n<\/div>\n[vc_column_text]\n<h2>Step 2: List all of your income<\/h2>\n<p><strong>Your sources of income may include:<\/strong><\/p>\n<ul>\n<li>(Emergency) savings<\/li>\n<li>Expected sales<\/li>\n<li>Any startup <a href=\"https:\/\/startups.co.uk\/funding\/grants\/small-business-grants-how-to-apply\/\"><strong>grants<\/strong><\/a> or <a href=\"https:\/\/startups.co.uk\/funding\/loans\/start-up-business-loans\/\"><strong>loans<\/strong><\/a><\/li>\n<li>Any investments you&rsquo;ve received<\/li>\n<li>Dividends and interest<\/li>\n<li>etc&hellip;<\/li>\n<\/ul>\n<p>When you add all of these sources together, you will have the figures of your total income.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-step-3-list-all-of-your-expenses\"><\/div>\n<\/div>\n[vc_column_text]\n<h2>Step 3: List all of your expenses<\/h2>\n<p><strong>Your expenses may include:<\/strong><\/p>\n<ul>\n<li>Wages and other associated <strong><a href=\"https:\/\/startups.co.uk\/people\/labour-costs-guide\/\">labour costs<\/a><\/strong><\/li>\n<li>Equipment<\/li>\n<li>Training<\/li>\n<li>Debts<\/li>\n<li>Rent on your <a href=\"https:\/\/startups.co.uk\/premises\/offices\/\"><strong>office space<\/strong><\/a> or commercial building<\/li>\n<li><a href=\"https:\/\/startups.co.uk\/premises\/energy\/business-electricity-suppliers-prices\/\"><strong>Electricity bills<\/strong><\/a> among others<\/li>\n<li><a href=\"https:\/\/startups.co.uk\/tax\/how-to-register-for-vat\/\"><strong>VAT liability<\/strong><\/a> (if applicable)<\/li>\n<li>etc&hellip;<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-step-4-work-out-your-net-income\"><\/div>\n<\/div>\n[vc_column_text show_in_index=&rdquo;true&rdquo; title_index=&rdquo;Understanding your cashflow forecast&rdquo; title_type=&rdquo;h2&Prime; title=&rdquo;Understanding your cashflow forecast&rdquo;]\n<h2>Step 4: Work out your net income<\/h2>\n<p style=\"text-align: center\"><b>Gross profit minus expenses = net income<\/b><\/p>\n<p><span style=\"font-weight: 400\">For each week or month column, take away your estimated expenses from your estimated income.<\/span><\/p>\n<p><span style=\"font-weight: 400\">That will give you either a positive cash flow figure (when you have more cash coming in than you&rsquo;re spending) or a negative cash flow figure (you&rsquo;re spending more than you have coming in).<\/span><\/p>\n<p><span style=\"font-weight: 400\">You can then keep your running total to get a picture of your cash flow forecast over time. With all these figures in one place, you can easily work out the total amount your business makes per month, and the total amount your business spends each month.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Another huge added bonus of calculating all of this is that these figures will all help to make things so much clearer when tax season rolls around. You&rsquo;ll already be familiar with most of the terms you need to know for your returns, and the figures to go with them.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-cash-flow-jargon-buster\"><\/div>\n<\/div>\n\n <div class=\"highlight-box\">\n <div class=\"highlight-box-decor\">\n <svg class=\"brush-stroke-svg brush-stroke-big\" preserveaspectratio=\"none\" viewbox=\"0 0 116 6\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\n <g stroke=\"none\" stroke-width=\"1\" fill=\"#ea0037\">\n <path d=\"M94.0845406,5.55784045 C93.4629887,5.58758734 92.7723755,5.58758734 92.2198849,5.64708111 C92.0127009,5.66195455 91.7824965,5.67682799 91.5062512,5.66195455 C89.5955547,5.58758734 87.6618377,5.5727139 85.7511411,5.67682799 C85.5669776,5.69170144 85.2446914,5.67682799 84.9914666,5.67682799 C82.8275451,5.66195455 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C85.546539,4.0213508 85.4260195,4.04074932 85.4862792,4.04074932 C85.6369286,4.04074932 85.8478377,4.06014784 86.0286169,4.06014784 C86.1792662,4.06014784 86.2696559,4.04074932 86.2696559,4.0213508 Z\"><\/path>\n <\/g>\n <\/svg>\n <\/div>\n \n <div class=\"highlight-box-content\">\n <p><strong>Cashflow jargon buster<\/strong><\/p>\n<p><strong>Overheads<\/strong> &ndash; The money you spend on your business that doesn&rsquo;t directly relate to your sales. For example, if you run a pottery business, the clay you buy to produce your pots would be part of the costs of sale, but the electricity that powers your studio would be an overhead. Other common overheads include insurance, rent, and advertising &ndash; in other words, the running costs for your business. One important point here: if you run a services business, then <em>all<\/em> your costs are overheads.<\/p>\n<p><strong>Cash inflow<\/strong> &ndash; This one is nice and easy &ndash; it&rsquo;s the money that comes into your business. This will mainly be from sales, but could also include things like tax rebates, business loans, or other outside investment.<\/p>\n<p><strong>Cash outflow<\/strong> &ndash; This one is also pretty straightforward &ndash; it&rsquo;s the money that goes out of your business. Most of this money will be either overheads (see above) or costs of sales (things you buy that are directly related to the things you sell).<\/p>\n<p><strong>Gross profit<\/strong> &ndash; Your gross profit is the amount of money that you make from sales, minus the costs of sales. In very simple terms, it&rsquo;s the money you make from selling the things you make (or buy), minus the money you spend making (or buying) the things you sell. If, for example, a business made and sold wooden stools, the gross profit would be the total amount the stools sold for, minus the cost of the wood used to make them.<\/p>\n<p><strong>Net cash inflow<\/strong> &ndash; A fancy way of saying that your business is earning more than it&rsquo;s spending &ndash; in other words, it&rsquo;s making money.<\/p>\n<p><strong>Net cash outflow<\/strong> &ndash; A fancy way of saying that your business is spending more than it&rsquo;s earning &ndash; in other words, it&rsquo;s losing money.<\/p>\n <\/div>\n <\/div>\n[\/vc_column][\/vc_row][vc_row][vc_column]<div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-when-should-you-update-your-cash-flow-forecast\"><\/div>\n<\/div>\n[vc_column_text show_in_index=&rdquo;true&rdquo; title_index=&rdquo;How to improve your cashflow forecast&rdquo; title_type=&rdquo;h2&Prime; title=&rdquo;How to improve your cashflow forecast&rdquo;]\n<h2>When should you update your cash flow forecast?<\/h2>\n<p>Once you&rsquo;ve put together your cash flow forecast, the obvious temptation is to file it away and get on with running your business.<\/p>\n<p>However, to improve your cash flow forecast, the best practice is to try and update it <strong>whenever there is a significant change in either your profit or loss.<\/strong><\/p>\n<p><strong>Benedict has a few key ideas for different kinds of forecasts here:<\/strong><\/p>\n<blockquote><p><span style=\"font-weight: 400\">&ldquo;If you&rsquo;re feeling strong when you finish your forecast, make two new copies of it, then change the numbers in one to be the best possible future and one to be the worst possible future.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Shade the good one green and the bad one red. Seriously, take it from an accountant: looking at lots of similar spreadsheets will blur your vision, and bore you into making silly mistakes. Treat yourself like an idiot who needs everything clean, simple, and colourful.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Doing this will give you a much better idea of how your business would be able to cope with problems such as losing a key customer, or a sudden increase in the cost of your supplies.&rdquo;<\/span><\/p><\/blockquote>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column]<\/p><div class=\"jumplink-anchor-section\">\n <div class=\"jumplink-anchor-pointer\" id=\"link-conclusion\"><\/div>\n<\/div>\n[vc_column_text show_in_index=&rdquo;true&rdquo; title_index=&rdquo;Final thoughts&rdquo; title_type=&rdquo;h2&Prime; title=&rdquo;Final thoughts&rdquo;]\n<h2>Conclusion<\/h2>\n<p>Getting your head around creating a cash flow forecast makes it easier to run your business, as you&rsquo;ll have a reasonably accurate idea of how your cash flow looks in the months ahead.<\/p>\n<p>If you really don&rsquo;t have the time to tackle it however, then you can think about investing in some<strong> <a href=\"https:\/\/startups.co.uk\/accounting\/best-accounting-software-small-businesses\/\">quality accounting software<\/a><\/strong> &ndash; this is optional of course, and we hope this guide has given you the knowledge and tools to be able to try creating one for yourself &ndash; but many accounting software packages have forecasting tools that save you from having to do all that number-crunching, and the good news is that most these days are HMRC-recognised and compliant with the new <a href=\"https:\/\/startups.co.uk\/tax\/making-tax-digital-vat-deadline\/\"><strong>MTD legislation<\/strong><\/a> that came into effect in the UK on <strong>April 1 2022<\/strong>.<\/p>\n<p>However you decide to create, manage, implement and optimise your cash flow forecast, may it always be sunny and profitable![\/vc_column_text]<\/p><div class=\"faq\">\n <span class=\"faq-title\">\n Frequently Asked Questions <\/span>\n <ul class=\"faq-list\">\n <li class=\"faq-item\">\n\n <span class=\"faq-question\">\n What should a cash flow forecast include? <\/span>\n\n <div class=\"faq-answer\">\n A cash flow forecast should include an overview of your projected gross profit, expenses, and the total net income (which is your gross profit minus expenses). <\/div>\n<\/li>\n\n\n<li class=\"faq-item\">\n\n <span class=\"faq-question\">\n What are the two main types of cash flow forecasts? <\/span>\n\n <div class=\"faq-answer\">\n You can create a direct or indirect cash flow forecast. Direct uses your existing balance sheets and harder figures to calculate a more realistic, immediate forecast, whereas indirect takes into account estimated profit that hasn&rsquo;t materialised yet and would be the outcome of additional efforts (i.e. more marketing, having a successful launch or fulfilling a business strategy as intended). <\/div>\n<\/li>\n\n\n<li class=\"faq-item\">\n\n <span class=\"faq-question\">\n Is cash flow the same as profit? <\/span>\n\n <div class=\"faq-answer\">\n Cash flow indicates both profit and loss to give a more accurate overview of everything that is happening within the business as a whole. <\/div>\n<\/li>\n\n\n <\/ul>\n <script type=\"application\/ld+json\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@type\":\"FAQPage\",\"mainEntity\":[{\"@type\":\"Question\",\"name\":\"What should a cash flow forecast include?\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"A cash flow forecast should include an overview of your projected gross profit, expenses, and the total net income (which is your gross profit minus expenses).\"}},{\"@type\":\"Question\",\"name\":\"What are the two main types of cash flow forecasts?\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"You can create a direct or indirect cash flow forecast. Direct uses your existing balance sheets and harder figures to calculate a more realistic, immediate forecast, whereas indirect takes into account estimated profit that hasn\\u2019t materialised yet and would be the outcome of additional efforts (i.e. more marketing, having a successful launch or fulfilling a business strategy as intended).\"}},{\"@type\":\"Question\",\"name\":\"Is cash flow the same as profit?\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Cash flow indicates both profit and loss to give a more accurate overview of everything that is happening within the business as a whole.\"}}]}<\/script><\/div>\n <div class=\"flexi-comp-lw\">\n <div class=\"flexi-comp-lw-text\">\n <p>Startups.co.uk is reader-supported. If you make a purchase through the links on our site, we may earn a commission from the retailers of the products we have reviewed. This helps Startups.co.uk to provide free reviews for our readers. It has no additional cost to you, and never affects the editorial independence of our reviews.<\/p>\n <\/div>\n <\/div>\n[\/vc_column][\/vc_row]\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text title_type=&rdquo;h1&Prime;]A cash flow forecast is an estimation of the money you expect your business to bring in and pay out over a period of time.&nbsp;Quality accounting software can help you to create a cash flow forecast with relative ease, but it&rsquo;s well worth understanding what a cash flow forecast actually encompasses. It should reflect [&hellip;]<\/p>\n","protected":false},"author":91509,"featured_media":152398,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[3017],"tags":[4369],"acf":[],"yoast_head":"\n<title>How to create a cash flow forecast (and why you need one)<\/title>\n<meta name=\"description\" content=\"Understanding when money will be coming in and out of your business is crucial. 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