{"id":156846,"date":"2023-11-28T12:00:50","date_gmt":"2023-11-28T12:00:50","guid":{"rendered":"https:\/\/startups.co.uk\/?p=156846"},"modified":"2024-02-22T15:01:28","modified_gmt":"2024-02-22T15:01:28","slug":"gen-z-business-communications","status":"publish","type":"post","link":"https:\/\/startups.co.uk\/phone-systems\/gen-z-business-communications\/","title":{"rendered":"Mind your phone manners: are Gen Z\u2019s bad for business?"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<span style=\"font-weight: 400\">Increasing numbers of Generation Z employees (those born between 1997 and 2012) are now entering the workplace, and employers are finding that their approach to <\/span><a href=\"https:\/\/startups.co.uk\/phone-systems\/benefits-business-communication-tools\/\"><span style=\"font-weight: 400\">business communication tools<\/span><\/a><span style=\"font-weight: 400\"> is rather different.<\/span><\/p>\n<p><span style=\"font-weight: 400\">A new study from Sky reveals that Generation Z members habitually ignore phone calls, with over half even blanking their parents. This behaviour can have repercussions for companies too.<\/span><\/p>\n<p><span style=\"font-weight: 400\">&ldquo;Every Gen Z we have employed has had an issue with phones,&rdquo; says Jo Blood, who runs a workplace assessment company called Posture People. &ldquo;They all get anxious about using the phone, normally have to be trained how to take down a message but are happy enough to sit with headphones on listening to music.&rdquo;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Despite this phenomenon, though, many employers believe that the new communication skills that Gen Z employees can bring <a href=\"https:\/\/startups.co.uk\/strategy\/organisational-culture\/\">improve workplace culture<\/a> if training and implementation are right. <\/span><span style=\"font-weight: 400\">&ldquo;Some communication anxiety shouldn&rsquo;t be enough to write them off,&rdquo; argues Robert Kaskel, Chief People Officer at background checking service Checkr. &ldquo;What matters more than excellent phone skills is adaptability and a positive attitude toward growing those skills.&rdquo;<\/span><\/p>\n<h2>Why does Gen Z avoid phones?<\/h2>\n<p><span style=\"font-weight: 400\">The <\/span><a href=\"https:\/\/startups.co.uk\/phone-systems\/pstn-switch-off\/\"><span style=\"font-weight: 400\">traditional landline may be phased out<\/span><\/a><span style=\"font-weight: 400\"> entirely by 2025 &ndash; with many office managers deciding between <a href=\"https:\/\/startups.co.uk\/phone-systems\/best-voip-providers-and-phones-uk\/\">VoIP-powered desktop phones<\/a>, or simply cutting the cord completely &ndash; but that doesn&rsquo;t mean Gen Z can hang up completely, even if they&rsquo;d rather.&nbsp;<\/span><\/p>\n<p>The desk phone can be fairly easily replaced by a mobile, which brings with it the extra <a href=\"https:\/\/startups.co.uk\/mobiles\/personal-phone-work\/\">expectation of using a personal phone for work<\/a>. For Gen Z, that brings them bang up against the pernicious <a href=\"https:\/\/startups.co.uk\/mobiles\/always-on-culture\/\">always-on culture<\/a> that can so badly impact morale and work-life balance. But, while you should support your <a href=\"https:\/\/startups.co.uk\/mobiles\/right-to-disconnect\/\">staff&rsquo;s right to disconnect<\/a> on their own hours, you can still set expectations for phone manner during the working day.<\/p>\n<p>It helps, above all, to understand the root causes of Gen Z&rsquo;s loathing of speaking on the phone.<\/p>\n<h3>Performance anxiety<\/h3>\n<p><span style=\"font-weight: 400\">Several studies reveal that the younger generation around the world has phone anxiety. One of the most recent, by Australian bank Commbank, shows that half of all young people find that speaking on <a href=\"https:\/\/startups.co.uk\/phone-systems\/phone-calls-outside-work-hours\/\">the phone makes them feel anxious. <\/a><\/span><\/p>\n<p><span style=\"font-weight: 400\">According to this study, Gen Z dreads an awkward phone call more than attending a large social gathering or their phone dying in public. Six in ten of them dread making or accepting a phone call. Sky Mobile&rsquo;s research found that a third of Gen Z find talking on the phone awkward, with half preferring to receive a text first to pre-warn them that they will need to steel themselves for a call.<\/span><\/p>\n<h3>Tech trends<\/h3>\n<p><span style=\"font-weight: 400\">But why do Gen Z feel so awkward about phones<\/span><span style=\"font-weight: 400\">? The answer, experts say, lies in the way communication has changed over the years. The Sky study showed that&nbsp; Gen Z communicate by Whatsapp, text and Snapchat &ndash; communication methods that were not around when the older generation were starting out in the workplace<\/span><span style=\"font-weight: 400\">.<\/span><\/p>\n<h3>Generation game<\/h3>\n<p><span style=\"font-weight: 400\">Bill Catlette, partner at leadership and workplace advisory firm Contented Cow Partners, says that there&rsquo;s a clear generation difference brought about by technology.<\/span><\/p>\n<p><span style=\"font-weight: 400\">&ldquo;I received a Thanksgiving greeting from my 18 year-old granddaughter who entered the workspace this very week,&rdquo; he says. &ldquo;Her comms tool of choice is the text message. Mine would have been a phone call or videochat via Zoom, which she would have been happy to do, but less practiced at. My parents would have handwritten a note on a card, attached a stamp, and mailed it.&rdquo;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Renaud Charvet, head of communications service Ringover, says that Gen Z are <\/span><span style=\"font-weight: 400\">&ldquo;a product of the environment they have grown up in&rdquo;.&nbsp; <\/span><span style=\"font-weight: 400\">He explains, &ldquo;A focus on social media and instant messaging has made the world less reliant on telephone communications, and that includes customer service environments. As a child, older generations may have had to call up a local takeout while now younger generations can do it via an app, never speaking to someone. That kind of change is going to affect how much practice someone has.&rdquo;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Catlette argues, though, that every generation needs to get comfortable with the communications preferences of others to run businesses successfully. <\/span><span style=\"font-weight: 400\">&ldquo;We oughtn&rsquo;t let our personal device or mode preferences get in the way of conducting business.&rdquo;<\/span><\/p>\n<h2>Improving Gen Z&rsquo;s etiquette<\/h2>\n<p><span style=\"font-weight: 400\">Because Gen Z is made anxious by making phone calls, some young employees may struggle with the professional phone manner needed to grow a business. <\/span><span style=\"font-weight: 400\">Gen Z employees may need help knowing what the expectations are when answering phone calls.&nbsp;<\/span><\/p>\n<h3>Telephone training<\/h3>\n<p><span style=\"font-weight: 400\">Blood, at Posture People, says she has had to train Gen Z employees in how to take down a message, and has set staff targets to make sure they call customers. But giving training, nurturing and best practice guides &ndash; for example, for the ever-daunting <a href=\"https:\/\/startups.co.uk\/phone-systems\/cold-calling-tips\/\">cold calling<\/a> &ndash; as well as clear expectations, Gen Z can learn how to communicate via phone.<\/span><\/p>\n<h3>Workplace culture club<\/h3>\n<p><span style=\"font-weight: 400\">&ldquo;Managers should prepare to spend extra time with entry-level teammates to nurture their growth&rdquo; Kaskel, at Checkr, says. <\/span><span style=\"font-weight: 400\">However, he adds that this is understandable, and many will quickly get up to speed. <\/span><span style=\"font-weight: 400\">&ldquo;I wouldn&rsquo;t expect entry-level employees to be knowledgeable and skilled in every aspect of their work.&rdquo;<\/span><\/p>\n<h3>Professional conduct<\/h3>\n<p><span style=\"font-weight: 400\">He also adds that learning to communicate and <a href=\"https:\/\/startups.co.uk\/project-management-software\/why-teamwork-is-important\/\">work in a team<\/a> in a workplace is something every generation must learn, in the same way they would. <\/span><span style=\"font-weight: 400\">&ldquo;It&rsquo;s not a myth that they may need a little extra help, but<\/span><span style=\"font-weight: 400\"> part of that anxiety is universal, as most young people feel unsure and anxious as they learn how to communicate professionally &ndash; a familiar feeling across generations as they enter the working world.&rdquo;<\/span><\/p>\n<h2>Challenges for business &ndash; and bridging the gap<\/h2>\n<p><span style=\"font-weight: 400\">Businesses may need to consider the implications of employing younger staff made nervous by phone calls. Staff that do not answer calls because they have headphones on, or who do not take down messages will not help your brand.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Putting other communication strategies in place can ensure that companies continue to flourish. Here are some to consider:<\/span><\/p>\n<h3>Tailor your tools<\/h3>\n<p><span style=\"font-weight: 400\">As well as training programmes, changing the systems your company uses can bear fruit. <\/span><span style=\"font-weight: 400\">Consultant Gunn says she has <a href=\"https:\/\/startups.co.uk\/phone-systems\/office-phone-alternatives\/\">stopped using phones altogether<\/a>, as this method of communication is &ldquo;definitely not efficient&rdquo; and is not valued by <a href=\"https:\/\/startups.co.uk\/marketing\/target-marketing\/\">her target market,<\/a> aged 21-35 in the main.<\/span><\/p>\n<p><span style=\"font-weight: 400\">&ldquo;<\/span><span style=\"font-weight: 400\">We exclusively communicate via messaging,&rdquo; she says. &ldquo;It works better for business resilience. if someone&rsquo;s out sick we <\/span><span style=\"font-weight: 400\">have no problem knowing exactly where they were on a project or task because no communication has taken place on an untrackable phone call.&rdquo;<\/span><\/p>\n<p><span style=\"font-weight: 400\">In this way, Gunn says, she can leverage the positive aspects of Gen Z communication. <\/span><span style=\"font-weight: 400\">&ldquo;It allows for better boundaries to be set in a world where we are constantly being communicated to, on both sides.&rdquo;<\/span><\/p>\n<h3>Get the right tech<\/h3>\n<p><span style=\"font-weight: 400\">There are many technology systems now that can deal with the type of communication that Gen Z prefers.<\/span><\/p>\n<p><span style=\"font-weight: 400\"><a href=\"https:\/\/startups.co.uk\/project-management-software\/best-project-management-software\/\">Project management software<\/a> such as<\/span><span style=\"font-weight: 400\"> monday, Clickup and Asana can allow you to allocate individual tasks to the person responsible for them, which means everyone knows what they need to do, and when it&rsquo;s due &ndash; which can reduce the need for calls.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Gareth Hoyle, Managing Director at Marketing Signals, says that new starters who haven&rsquo;t worked remotely before are often otherwise prone to feeling that they are &lsquo;on&rsquo; 24\/7, which can lead to burnout. <\/span><span style=\"font-weight: 400\">With these pieces of software, he says, &ldquo;everyone knows what they need to do, and when it&rsquo;s due&rdquo;.&nbsp;<\/span><\/p>\n<h3>Play to strengths<\/h3>\n<p><span style=\"font-weight: 400\">By training Gen Z to answer phones, but at the same time putting in systems that play to their strengths such as online messaging and collaborative working platforms, employers can leverage the best of these younger employees, as well as ensuring that they serve customers who still prefer talking on the phone.<\/span><\/p>\n<p><span style=\"font-weight: 400\">It is also important to remember that Gen Z&rsquo;s strengths are something the rest of us can learn from. Nikki Hawkes, founder of fintech startup Stratiphy says that they help us to support channels for those others, like them, who prefer not to communicate by phone.<\/span><\/p>\n<p><span style=\"font-weight: 400\">&ldquo;Rather than viewing a preference for digital communication as a deficit, businesses can leverage it to serve their growing millennial and Gen Z audiences,&rdquo; she suggests.<\/span><\/p>\n<p><span style=\"font-weight: 400\">After all, it isn&rsquo;t just employees who are changing, clients are changing too, and Gen Z employees can give your insight into how to serve them.<\/span>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text]Increasing numbers of Generation Z employees (those born between 1997 and 2012) are now entering the workplace, and employers are finding that their approach to business communication tools is rather different. A new study from Sky reveals that Generation Z members habitually ignore phone calls, with over half even blanking their parents. This behaviour can [&hellip;]<\/p>\n","protected":false},"author":91469,"featured_media":154154,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[2966],"tags":[4369],"acf":[],"yoast_head":"\n<title>Office Phones: Why Does Gen Z Hate Them? 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